Outlook Classic vs. Outlook New: What's the Difference?
If you’re an Outlook user, you might have noticed that there are two versions available: Outlook Classic and the new Outlook. Both offer a robust email experience, but there are some key differences that might influence which one is best suited for your needs. Here’s a quick overview of how they compare, including important licensing details.
1. User Interface and Design
- Outlook Classic: The interface is familiar, with a layout that has remained consistent over the years. It’s designed for users who prefer a traditional email experience, with easy access to folders, tasks, and calendar views.
- Outlook New: The updated version has a modern, streamlined design. The interface is cleaner, with a focus on reducing clutter and making the user experience more intuitive. It also introduces new features that make navigating your inbox and calendar easier.
2. Performance and Speed
- Outlook Classic: Generally reliable, but some users have noted that it can be slower, especially with large mailboxes or when handling multiple accounts.
- Outlook New: Built with performance in mind, it offers faster load times and smoother transitions between tasks. This is particularly noticeable when working with large volumes of emails or switching between different accounts.
3. Features and Integrations
- Outlook Classic: Supports a wide range of third-party integrations and add-ins, which have been built over time. This version is ideal for users who rely on specific legacy features or customized workflows.
- Outlook New: While it still supports many integrations, it introduces new features such as enhanced AI tools for email management, better search capabilities, and improved calendar integration. These are designed to help users manage their time and communication more effectively.
4. Customization
- Outlook Classic: Offers extensive customization options, allowing users to adjust the layout, color schemes, and view settings to fit their preferences.
- Outlook New: Customization options are more limited, with a focus on simplicity and ease of use. However, it does introduce new ways to organize your inbox, like focused inbox and customizable swipe gestures.
5. Accessibility
- Outlook Classic: While it includes some accessibility features, they are not as advanced as what is available in the new version.
- Outlook New: Includes improved accessibility features, making it easier for users with disabilities to navigate and use the application. This includes better screen reader support and keyboard navigation.
6. Support and Updates
- Outlook Classic: Still supported, but Microsoft is focusing more on the new Outlook for future updates and enhancements.
- Outlook New: Regularly updated with new features and security improvements. Users can expect more frequent updates and ongoing support as Microsoft continues to innovate.
7. Compatibility
- Outlook Classic: Works well with older systems and versions of Windows, making it a good choice for users with older hardware or software dependencies.
- Outlook New: Optimized for the latest operating systems and devices, including mobile and web versions that sync seamlessly across platforms.
8. Licensing
- Outlook Classic: Typically licensed as part of the Microsoft Office Suite (Office 2019, Office 2016, etc.) or through an Office 365 subscription. This allows users to choose between a one-time purchase or a subscription model that includes ongoing updates and cloud features.
- Outlook New: Generally available through a Microsoft 365 subscription, which includes regular updates, new features, and cloud storage. The subscription model ensures that you always have the latest version of Outlook, along with access to other Microsoft 365 apps and services.
IMPORTANT: For Outlook New, each mailbox used with Outlook Desktop must be individually licensed. This means that if you are managing multiple mailboxes, each one will need its own license under the Microsoft 365 subscription plan. This is a critical consideration for businesses or individuals who handle several email accounts, as it can impact the overall cost of using the new Outlook.
Conclusion
Both versions of Outlook offer strong email management tools, but your choice will depend on your specific needs. If you prefer a familiar, customizable experience with the option of a one-time purchase or an Office 365 subscription, Outlook Classic might be the way to go. However, if you’re looking for a faster, more modern interface with enhanced features, regular updates, and cloud integration, the new Outlook through a Microsoft 365 subscription is likely the better choice.
Keep in mind the important licensing requirement for Outlook New—each mailbox needs its own license. This could influence your decision, especially if you manage multiple email accounts. Ultimately, the choice between Outlook Classic and Outlook New will depend on your preferences for features, performance, and how you prefer to pay for your software.
